Privacy Policy

AJ Group (“We”, “Us”, “Our”) , are committed to protecting and respecting your privacy and will only use your personal information to provide the high-quality services you expect from us.

This Privacy Policy has been updated to reflect the requirements of the UK General Data Protection Regulation (UK GDPR) and the EU General Data Protection Regulation (EU GDPR). It explains how we collect, use, disclose, and safeguard your personal data when you use our services, visit our website, or interact with us in any other way.

What You Can Expect from Our Privacy Policy

Our Privacy Policy will always be simple and clear with no jargon.
We will be transparent about how we collect, store, and share your data.
Your rights and choices will be clearly explained.
We will never sell your data to third parties.
Your data will be protected and kept secure.
You remain in control of your data, with the right to opt out at any time.
We will respect your wishes if you choose to opt out or withdraw consent.

What We Do

We are a recruitment agency and business, as defined in the Employment Agencies and Employment Businesses Regulations 2003. We collect personal data from various individuals for the purpose of offering recruitment services, which may include:

Prospective and placed candidates for permanent or temporary roles
Client contacts
Supplier contacts to support our services
Employees, consultants, and temporary workers
Website users
Referees and emergency contacts

We may process the personal data of individuals involved in recruitment processes, including candidates, employers, and other parties interacting with our business.

How We Obtain Your Information

We collect data from various sources, including:

Job Boards: We work with well-known and trusted job boards where you have actively chosen to upload your CV. These job boards adhere to UK and EU GDPR requirements.
Our Website: We collect information that you choose to provide by uploading your CV or completing forms. By using our website, you agree to this Privacy Policy.
Social Media Platforms: We obtain information from interactions on platforms like LinkedIn, Facebook, Twitter, and Instagram. The data we collect depends on your privacy settings and the interactions you choose to have with us.
Direct Communication: If you contact us via email, WhatsApp, LinkedIn, or other messaging platforms, you agree to the terms of this Privacy Policy unless you state otherwise.

Information We Collect

We only collect relevant information to assist in your job search. This includes:

Personal Details: Name, date of birth, current address, email address, phone number
Career Information: CV, work history, educational background. current and previous salaries, references, identification, and right to work documents.
Technical data: Such as IP address, browser type and usage data when you visit our website.

Why we Collect Your Information

We collect your data to:

Assist you in finding the right job opportunities, including candidate introduction to employers for permanent or temporary roles.
Inform you of roles, events, and services that may be of interest.
Assess your suitability for job roles with our clients.
To improve our website and services, ensuring the content is presented effectively.
Tailor our services to your career aspirations and provide a high level of service.

Legal Basis for Processing

We process your data based on the following legal grounds:

Legitimate Interest: To provide recruitment services, manage your job search, and offer tailored job opportunities.
Consent: For marketing purposes, where explicit consent has been given.
Contractual Necessity: To fulfil any agreements related to job placements.

Cookies and Website Use

We use cookies to enhance your experience on our website. For more information, please see our Cookie Policy, where you can manage your preferences.

Who We Share Your Information With

We share your data only with selected third parties in the following instances, this includes:

With clients, for recruitment purposed and to facilitate interviews and engagements.
With analytics providers to improve website functionality
In the event of a business acquisition, merger, or sale
To comply with legal obligations or protect the rights and safety of our business, clients, and individuals.

Cross-Border Data Transfers

As we operate in both the UK and EU, your data may be transferred between these regions. In cases where data is transferred outside the UK or EEA, we ensure that appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission, to protect your data.

How We Store Your Information

Your information is securely stored on our CRM system (Vincere.io), which is encrypted and accessible only to authorised staff with password-protected logins. We do not distribute or print paper copies of your information, and our clients do not have direct access to your personal data.

Data Retention

We retain personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, subject to legal or regulatory requirements. Personal data will be deleted or anonymized when it is no longer needed for the purposes it was collected for, or if you request that your data be deleted.

Your Rights

Under the UK and EU GDPR, you have the following rights regarding your personal data:

Right to Access: You can request a copy of the information we hold about you.
Right to Rectification: You can request corrections to inaccurate or incomplete data.
Right to Erasure: You can request that we delete your data when there is no legitimate reason for us to keep it.
Right to Restrict Processing: You can request that we limit the processing of your data in certain situations.
Right to Object : You can object to the processing of your data based on legitimate interests.
Right to Data Portability: You can request that we transfer your data to another organisation in a structured, commonly used format.
Right to Withdraw Consent: If we are relying on your consent to process your data, you can withdraw that consent at any time.

Data Breach Notification

In the event of a data breach that poses a risk to your rights and freedoms, we will notify the relevant supervisory authority without undue delay and, where required, inform affected individuals.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be communicated to you through appropriate channels, and the revised policy will be posted on our website.

Contact Us

If you have any questions or concerns about this Privacy Policy, or if you wish to exercise any of your rights regarding your personal data, please contact us at:

mydata@ajgroup.io

Complaints

If you have concerns about how we handle your data, you can lodge a complaint with the Information Commissioner’s Office (ICO) in the UK or the relevant supervisory authority in your EU country of residence.

Subscribe for the Latest News and Jobs

By subscribing, you consent to receive updates on job opportunities and news from AJ Group. You can unsubscribe at any time.